Setup up your Appointment Scheduler

The Appointment scheduler consists of four separate modules or databases. There are:

• Appointments- Each appointment slot is a record stored in this database. The records are created using the Calendar and Days modules when you first "build" your schedule. Filled and purged appointment are stored in the Appts Archive database.
  
  
• Appts Archive- When you purge old appointments from the Appointments module, on your preset schedule, all filled appointments are stored here for future reference.
  
  
• Calendar- This has the current years’ dates for use when you build your appointment schedule. All memos associated with dates are also stored here.
  
  
• Days- Each provider’s schedule, or "template", is added to the master schedule which is then used to create the appointment records stored in Appointments. Changing a daily template days not alter what is already in the Appointments module itself.

Before trying to build your appointment schedules PLEASE read ALL chapters. Most errors in building the schedules occur when users do not read and rebuild the same schedule over and over again creating duplicate, if not triplicate, appointments for the same time slot. Return to this chapter after you have created all your provider's daily templates and you want to build your appointment schedule (or add to the appointments already in the scheduler!)